Community Room and Public Space Use Application

Supplemental Rules and Regulations For Use of Community Rooms and Public Meeting Spaces

1. Authorized government agencies/departments, nonprofit organizations or community groups shall agree to comply with and accept all policies, rules and regulations pertaining to the use of the property of the Housing Authority of the City of Santa Barbara (HACSB). Any violations of said policies, rules and regulations shall be cause for permit revocation and immediate departure from facilities. Authorized government agencies/departments, nonprofit organizations or community or groups shall be solely responsible for the conduct of members or participants (including individuals entering the area whether considered a member affiliate or not) in any activity authorized to be held in any Housing Authority facility and agree to limit admission to stated capacity of the area/facility; and for the use of all properties, equipment, or other resources thereon; and shall agree to be responsible for any damages or mistreatment of any part of the facilities or equipment as indicated on the Permit to pay the cost of any repairs or replacement thereof.

2. Permits for use of Housing Authority facilities are not transferable.

3. Housing Authority is not responsible for any lost or stolen articles or injuries caused by participants.

4. Housing Authority reserves the right of full access to all activities at any time in order to ensure that all rules and regulations are being observed.

5. Improper group or individual conduct or use of a Housing Authority facility may be a basis for denying future permits.

6. Bounce houses, portable heat lamps, and portable toilets are strictly prohibited.

7. Smoking, use or possession of illegal drugs, as scheduled by the federal government, and use of alcohol on Housing Authority premises shall be strictly prohibited.

8. Firearms and other weapons on or about the Housing Authority property are strictly prohibited.

9. Activities which, in the discretion of the Executive Director, could reasonably be expected to disturb the quiet enjoyment of surrounding residents or neighbors, including, but not limited to, activities during posted quiet hours, live bands, and activities involving the use of sound amplification equipment are prohibited.

10. Authorized government agencies/departments, nonprofit organizations or community or groups shall immediately report to the on-site Resident Coordinator or to other Housing Authority staff, any irregularities, serious problems, or emergencies related to the use of the authorized facility.

11. All activities must not begin before 8:00am. All activities must end by 9:00pm, unless Housing Authority’s written authorization is granted before the event for a longer period of usage.

12. No equipment or furnishings (tables, chairs, picnic tables, etc.) shall be removed from the premises of indoor or outdoor facilities without permission of the on-site Resident Coordinator or other authorized Housing Authority staff. Indoor and outdoor decorations must be discussed and approved when use application is submitted. Groups using kitchen facilities shall furnish their own dishes, silverware, cooking utensils, towels, soap, etc. unless otherwise requested and approved. Authorized government agencies/departments, nonprofit organizations or community or groups granted use of kitchen facilities shall agree to leave the kitchen in a clean and orderly condition, including all trash and garbage removal. Any discharge of fire extinguishers must be reported to the on-site manager or other Housing Authority staff so they can be recharged.

13. Housing Authority use permit may be revoked or deposit retained at any time the permit application is found to contain false or misleading information or when applicant exceeds the stated use and limits of the permit.

14. For Government Agency/Department, Community Group, Nonprofit Organization Events, and/or Service Provider Programs, the Community Room/Public Meeting Space user may be required to purchase and maintain at its sole cost and expense during the life of the agreement insurance coverage against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work by the user, its agents, representatives, or employees. Such requirement may be waived by the Executive Director or his/her designeee. Insurance shall be required when any entity will use the facility for sale of goods, counseling, medical provisions and any profession requiring a license or specialized training. Such insurance shall include, but not be limited to:
i) General liability insurance with the limits of not less than $1 million. Such insurance shall be primary coverage and not see contribution by the Housing Authority or the development owner. The Housing Authority and development owner, if applicable, shall be endorsed as additional insured with evidence of such on a certificate of insurance or preferably an insurance endorsement.
ii) Any licensed professional shall also provide evidence of professional errors and omissions. A certificate of insurance proving such coverage shall be submitted to the Housing Authority before the event. Any Government Agency/Department, Community Group, Nonprofit Organization Events, and/or Service Provider Programs that will do nothing more than inform residents of offsite services may also be waived of insurance requirements by the Executive Director or his/her designee. The waiver of such insurance will be based on the risk of bodily injury, property damage, or errors and omissions.

15. HACSB may deny use of a community room/public meeting space for an event that may be interpreted as promoting any political organization or party or benefitting, financial or otherwise, a private or religious entity. HACSB shall not unreasonably deny the use of facilities for resident activities or events meeting the guidelines.